To follow using our example above, download Excel Remove Spaces Formula TemplateĬlick in the first cell of the Trim column. For the purposes of this demonstration, we’ve called the column “Trim.” To use the TRIM function, you will need to create a temporary, or helper, column for the corrected data at the end of your spreadsheet. However, the # of Characters column reveals that there are hidden spaces buried in the text. At a glance, several of them even look the same. In our example, you’ll see that there are multiple “Joe Smiths” in our data. Use this function when you have text data that contains hidden spaces in the cell. The TRIM function removes all spaces from text except a single space between words. Images were taken using Excel 2013 on the Windows 7 OS. These steps will apply to Excel 2007-2013. The following tips will describe two methods using functions and formulas to remove unwanted spaces from your data. Especially when information has been copy/pasted into a spreadsheet, extra spaces can come along for the ride and lurk unnoticed until something goes wrong.Įxcel offers several ways to help you remove spaces and clean up your data, but you will want to choose the right technique for the type of data you are working with. Often, these issues are caused by extra spaces hiding before, after or between the text and numbers in your data. Or, how about – you are trying to add up two columns of numbers, but you keep getting errors. Once installed it adds some new options to your right-click menu - now you can right-click on an Excel spreadsheet and select the 7-Zip > Open archive option.By Tepring Crocker Categories: Advanced Excel Tags: Excel Formula Remove Spacesĭoes this sound familiar? You are searching for data that you know you’ve entered, but a query for Joe Smith simply doesn’t return any results. If you are on a Mac then you can use PeaZip instead. ![]() ![]() With 7-Zip you can look inside XLSX files without having to open them in Excel. ![]() However, you can easily find out why your Excel file is large using the free Windows utility - 7-Zip. It can be pretty hard to figure out just by looking around your spreadsheet what is causing it to balloon in size, and sometimes you need to do it without opening the file if it has become unstable. PIVOT-TABLE CACHE: Data required for your pivot tables is saved inside the Excel file by default and this can get pretty big.ĮMBEDDED OBJECTS: Other files embedded inside the spreadsheet for example, supporting documentation in PDF format.ĮXTERNAL LINKS: Links to other spreadsheets.įind out what is making your Excel file big It’s harder to spot because the formatted cells can look just the same as the unformatted ones, if for example the formatting is specifying which font to use if there was any text.īIG DATA: Sometimes you just have a lot of data. ![]() PICTURES: If your spreadsheet contains lots of pictures, or some very large images.ĮXCESS FORMATTING: Excel sheets can contain millions of cells - and if you have formatting applied to them even without any data it can make truly massive Excel files. The 6 most common reasons for Excel files getting too large are:
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